>> Let's face it, who talks to me?
> 
> I would have thought that as the IT guy for the UK you would have 
> received quite a lot of emails containing important information

You'd hope so, wouldn't you?

> which would be worth keeping.

Indeed...

Actually, any *really* important information, I tend to put into a Word 
document or something and then delete the original email. So, for 
example, if I want to know our public IP address, I look at my network 
diagram rather than hunt down the original email from BT.

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> Actually, any *really* important information, I tend to put into a Word 
> document or something and then delete the original email. So, for example, 
> if I want to know our public IP address, I look at my network diagram 
> rather than hunt down the original email from BT.

Ah ok, makes sense, but I tend to keep the original emails too, incase 
anything dodgy happens later and then you can forward them their original 
email and say "hey look, you told me this before" :-)

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>> Actually, any *really* important information, I tend to put into a 
>> Word document or something and then delete the original email. So, for 
>> example, if I want to know our public IP address, I look at my network 
>> diagram rather than hunt down the original email from BT.
> 
> Ah ok, makes sense, but I tend to keep the original emails too, incase 
> anything dodgy happens later and then you can forward them their 
> original email and say "hey look, you told me this before" :-)

Indeed. And I still have my boss's email telling me that I need to go 
read the Procedure Document for the operation of the water purifier in 
the Oregon lab. But once these little political battles are over, 
there's usually no reason to keep the email.

The bottom line is, I don't receive much email in the first place.

(Well, ignoring all the auto-generated stuff - which I do!)

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Invisible wrote:
>>> Actually, any *really* important information, I tend to put into a
>>> Word document or something and then delete the original email. So, for
>>> example, if I want to know our public IP address, I look at my network
>>> diagram rather than hunt down the original email from BT.
>> 
>> Ah ok, makes sense, but I tend to keep the original emails too, incase
>> anything dodgy happens later and then you can forward them their
>> original email and say "hey look, you told me this before" :-)
> 
> Indeed. And I still have my boss's email telling me that I need to go
> read the Procedure Document for the operation of the water purifier in
> the Oregon lab. But once these little political battles are over,
> there's usually no reason to keep the email.

But no reason to delete it either. You're way below your limit.

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> But no reason to delete it either. You're way below your limit.

That's my mentality too, often I have needed to go back and find a series of 
emails from a long time ago that relate to the design decisions on some 
project which is now having trouble, or that relate to a new or re-design. 
Based on my total mailbox size I seem to get about 1GB/year of non-junk 
emails, which is low enough to save every single one for ever (maybe not on 
our Exchange server, but certainly on my network share and local hard 
drive).

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scott wrote:
> Often I have needed to go back and find a 
> series of emails from a long time ago that relate to the design 
> decisions on some project which is now having trouble, or that relate to 
> a new or re-design.

I can see how that could easily be the case for you.

I, on the other hand, am almost never consulted about anything. 
Occasionally I get given an order that's obviously stupid, and a small 
political battle ensues. But once the battle is over, I no longer need 
the email.

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Nicolas Alvarez wrote:
> But no reason to delete it either. You're way below your limit.

No *technical* reason. There are political and legal reasons to do so, 
however. Altho in Andrew's case, I'd suspect more that there are legal 
reasons to *not* delete messages, rather than legal reasons to delete them.

Me, I just save what's useful somewhere I can actually find it, given how 
sucky Outlook's search methods are.


-- 
Darren New, San Diego CA, USA (PST)
   Human nature dictates that toothpaste tubes spend
   much longer being almost empty than almost full.

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